This article has been created to describe the general process used by Faculty and divisional staff at Deakin University to upload and manage content on Deakin's enterprise digital signage solution - OneLAN CMS (Content Management System).

Note: This article is not intended to replace the OneLAN CMS user manual. This can be accessed on the CMS under the "Help" menu.

Contents

1. Background
2. Logging on
3. Home page
4. Uploading content
5. Add media to Playlist
6. Publishing a channel

 

Background

Deakin University provides its Enterprise Digital Signage solution via ONELAN’s Content Management System (CMS). It will provide the following:

• Centralized storage and management of digital signage media
• Scalable permissions access depending on user groups requirements and/or expertise.
• Custom content uploaded by Faculty, School or Division staff will be published only to the designated signage player(s) via a dedicated channel, as determined by the user’s role.
• Folders have been created and are meta-tagged so that content intended for specific players can be uploaded into the appropriate folder
• Administration functions will be restricted to the Student Communications team and Digital Services AV Team which will prevent unauthorised or accidental modifications to content.

 

Logging on

Bookmark the following URL to access the ONELAN CMS: onelan.deakin.edu.au

When prompted for your username and password, enter your Deakin username and current password. Your user permissions and access in the CMS are controlled via Active Directory Groups (via IAMS) that are linked to roles in the CMS.

 

Home page

After successfully logging in, dependant on your permissions you may see the Home Page.

Fig. 1 - Home Page - Your account/role may only have permision to see your specific channels and/or layouts and may be redirect to those pages.

Fig. 2 - Layouts page example

1. To navigate to your list of channels, select Channels from the side menu.

Note: Only Channels with your role has permission for will appear in the list.

2. Displayed channels can be filtered at the top of the page.

3. Click on a zone within a layout to go directly to its playlist.

 

Figure 3 - Manage Channels

The Actions beside each Channel allow you to.

1. Edit Channel
2. Publish to the Preview Channel - The preview channel is assignable temporarily to players and generally has test content loaded.
3. Audition channel - View the edited content in a pop out window for approximate view of the content.
4. Publish and activate as soon as possible - immediate pubishing of your edited content
5. Publish Now and activate later - Pubish you changes, but the changes will not appear on screens until your nominated time.
6. Delete Channel - Careful!!

Figure 4 - Actions Buttons - Not all of these may be visible dependant on you permissions.

 

Uploading content

Content for display on digital signage is created outside of the CMS, using software applications like Adobe Photoshop. To ensure compliance of content and pre approved layout, styled templates and stock content we highly recommend using the Outfit tool.

Traing on outfit can be provided by the Student Communications Team.

https://deakin.outfit.io/users/sign_in

 

Once created, the content can be uploaded and managed in the CMS by authorized user’s within Faculty, School, Division or work unit.

To upload content, Navigate to your required playlist (As per Figure 3 – step 3)

1. Select Files and Folders
2. Navigate to the required destination - the path can be seen in the breadcrumb
3. Drag and drop the required files into the folder. - This method is the easiest and allows you to add multiple files simultaneously
   Note: You do have the option to use the Upload Files method, but it limits the user to one file at a time.

Figure 5 - Uploading Media

 

Add media to playlist

Navigate to the required playlist by clicking on the relevant zone in the layout. (As per Figure 3 – step 3)

1. Select the Files and Folders tab and navigate to the required file
2. Scroll to the required item and select Add

Figure 6 - Add media to Playlist 

1. Click on the playlist tab - Your item will be last in the playlist, you can now drag it into another position within the playlist
2. Click on the pencil (Edit item properties) to adjust the play duration and transition properties etc..
3. Adjust the media's position in the playlist by clicking and holding the move icon and draging it to its desired position in the playlist.

Figure 7 - Playlist management

 

Other considerations:

There is also the concept of Time Validity and Conditional Play to consider.

• Conditional Play will limit an item to only show on signage that have tagging that match the condition. Eg campus = Waurn Ponds
• Time Validity sets the parameters of when an item will play. IE. Between specified hours of the day, or to expire (and stop showing) after a specific date.

There is a specific "view" for editing these parameters and you can navigate to them with the "Contitional Play View" and "Time Validity View" Buttons.

Figure 8 - Playlist Editing view buttons

These concepts can be explained in detail with personal training or upon enquiry.

 

Publishing a channel

Select Channel from the Sidebar menu:

Figure 9 - Sidebar Menu

 

The Manage Channel page is displayed.

You will see the notice the warning suggesting that the channel has been changed and requires publishing.

Figure 10 - Channel requires publication

From the Actions Menu select the desired action:

1. Publish and activate as soon as possible - immediate pubishing of your edited content
2. Publish Now and activate later - Pubish you changes, but the changes will not appear on screens until your nominated time.