How do I publish a Research Data Store (RDS) Collection?


To publish a Collection you must be the owner of the Collection and the Collection type must be a Publishable File Share. Publishing makes the data in the collection available as read only to either the public (via guest access) or restricted (to one or more Australian Access Federation (AAF) users). Once published, the data is accessed via the Deakin Data Portal.

  1. To Publish a Collection, create a Publishable File Share (see creating an RDS collection).

  2. Navigate to the Collection details page by first selecting the Activity Name (where the collection resides) from the home screen:
    select the activity name
    then selecting the relevant collection:

    select the relevant collection
  3. If you own the Publishable File Share collection the publish option will be available on the Collection details screen.

    Collection details screen

  4. Select Publish.

  5. The Publish screen will appear where you can select permissions and the metadata record to link to.

    1. Select metadata record – this is a data description record that is created in Deakin Research Data Footprints and then published to Deakin Research Online and Research Data Australia.
      Note: only Footprints records that you are listed on (i.e. investigator or data manager) will be available for selection.
    2. Open to all AAF members - this option, if selected, will make your data available to all users with AAF credentials.
      Note: you can filter this to individual AAF users by adding their email address through the edit Collection functionality.
    3. Open to whole world (i.e. guest access) – this option, if selected, will make your data available to the general public



  6. Select Publish - you will be given output with details.

  7. Data Portal URL will take you to the Data Portal. The description tab will display the data description and the contents tab will list the files in the Collection.

    An example is shown below.







For more information on Deakin Research Data, please visit Manage your Research Data.