Prerequisites

Prior to making a purchase, you must discuss with your line manager or supervisor to obtain the appropriate written approvals.

Common purchases within Digital Services include IT services, non-standard hardware, temp/personnel recruitment and mobile phones.

For purchases relating to software see How do I request new software that is not in the Software Catalogue?

 

Instructions

Once you have obtained approval, to make a purchase for goods and services between $5,001 and $30,000:

1. Consider Deakin's current suppliers. Use an existing supplier where possible.
   
   
2. Obtain at least one written quote.
   
   
3. If the supplier exists in DeakinUniFi, create a purchase order.
   
   
4. If the supplier is not yet in DeakinUniFi, follow the process to add a new supplier in DeakinUniFi. Once the supplier is onboarded, raise a purchase order. 

 

Further Information

For information on purchases less than $5,000 or greater than $30,000:

• How do I purchase goods and services (less than $5,000)?
• How do I purchase goods and services (over $300,000)?

For further support and advice regarding purchase orders:

• Submit a Finance Request, or contact the Finance Services team on 03 9244 6334.

For further support and advice regarding the procurement process:

• Contact the Strategic Procurement team or visit the Procurement page on DeakinHub.