Introduction

This knowledge article is intended to guide you on how to join a Video Conference room with Zoom integration.

This will allow you to join a meeting with a single button press (OBTP Join) on the Video Conference system.

What is One Button to Push (OBTP) Join?

OBTP (One Button to Push) Join means that attendees will be presented with a big green "Join" button on the Video Conference control panel to commence participation in the scheduled conference, bypassing the need to enter a Meeting ID or Password.

For further information:

• Zoom Integrations - What is OBTP Join? What is a Zoom Join Connector?
• AV Help Guide: How to find the AV Help guide for a Room

Rooms which currently support OBTP Join are listed in the AV Inventory. Search for the Room Feature: "Join Button for Zoom Meeting (OBTP)"

• Rooms with a Cisco Touch 10, with Office 365 Calendar
• Rooms with a Cisco Touch 8, with Office 365 Calendar
• DAVE / Crestron Rooms with Video Conference, with Office 365 Calendar
• AMX/DARCS Rooms with Video Conference, with Office 365 Calendar
• NGAV/ACA Rooms with Video Conference, with Office 365 Calendar
• Some Video Conference Rooms that are booked via Syllabus Plus are supported. More information on Zoom Join Connectors and D2L Brightspace:
  • Zoom – How to add OBTP Join Button for Zoom sessions managed in D2L Brightspace (Zoom LTI)

 

Note: OBTP Requires Office 365 Calendar.

 

Video Conference Room Bookings

Deakin has two main Room Booking Services, Office 365 (O365) and Syllabus Plus.

As a general reference:

• Teaching & Learning spaces are usually booked in Syllabus Plus.
  
  • Zoom Meetings –  How to add OBTP Join Button for Zoom sessions managed in D2L Brightspace (Zoom LTI)
  • See also DTeach

• Meeting Rooms are usually booked in Office 365 (O365).
  
  • Zoom Meetings – Video Conference Setup for a Meeting Room Join Button (Windows)
  • Zoom Meetings – Video Conference Setup for a Meeting Room Join Button (macOS)
  • How to Join a Zoom Conference from a Meeting Room

 

Joining the Zoom Meeting with OBTP

Check your meeting invitation and make sure you have the correct meeting room.

When you are inside the room, locate the Cisco touch panel. There are several different types, each look slightly different.

OBTP Join in Cisco Touch 10 Rooms

At the time of the Zoom Meeting, a OBTP Join button will appear.

Select the Join button to join the meeting.

If you don't want to use the Join button, pressing the X in the top right corner will close the Bookings screen and allow you to make a manual or Directory call as per normal. Tap the orange Meetings button to return to the Bookings page with the Join button.

 

 

OBTP Join in Cisco Touch 8 Rooms

  

At the time of the Zoom Meeting, a OBTP Join button will appear.

Select the Join button to join the meeting.

 

If you don't want to Join, select 'Dimiss', or 'Remind Later' to have the pop up re-appear in 5 minutes. Select 'Meetings' to go back to the Bookings page with the Join button.

 

 

OBTP Join in DAVE / Crestron Rooms

Select Video Conference mode

At the time of the Zoom Meeting, a OBTP Join button will appear.

Select the Join button to join the meeting.

You may press the 'X' in the corner to dimiss the pop up if you don't want to Join yet. You may access the Call Bookings page by selecting the 'Bookings' button.

 

 

OBTP Join in AMX / DARCS Rooms

At the time of the Zoom Meeting, a OBTP Join button will appear.

Select the Join button to join the meeting.

If you don't want to join the meeting yet, press the 'X' to close the pop up. You may access the Call Bookings pop up window again by pressing the 'Call Bookings' button.

 

 

OBTP Join in NGAV / ACA Rooms

At the time of the Zoom Meeting, a OBTP Join button will appear.

Select the Join button to join the meeting.

If you don't want to join the meeting yet, press the 'X' to close the pop up.

 

You may access the Call Bookings pop up window again by pressing the 'Call Bookings' button.

 

 

Zoom In-Call Menu Options

The buttons in the Zoom Menu allow you to quickly access the Zoom DTMF Menu, without having to remember the codes for common functions.

Refer to Access Zoom in-call Menus in video conference rooms

Or, select #1 on the keypad to access the Zoom in-call menu manually.

 

 

Is the Join Button missing? Here are some other ways to Join:

The most common cause of the OBTP Join button not appearing, is if the room (or the associated Zoom Join Connected if it is a Syllabus Plus room) was not booked and accepted in the Zoom meeting booking in O365.

If your video conference room does not have the Join button, it is possible to join the meeting using other methods:

 

Zoom IVR Speeddial button

Some rooms have a Zoom Speeddial button which dials the Zoom IVR: meet@zmau

After connection to the Zoom IVR, a numeric Keypad is shown to enter the Meeting ID and Password of the Zoom meeting.

Refer to Join using Zoom Speeddial from a Video Conference Room

 

Use the Directory Button and select "...Connect to Zoom Meeting"

All rooms have the Zoom IVR listed in the Directory.

1. Select the Call button to view and search the Directory.
2. Select and Dial the Zoom IVR.
3. After connection to the Zoom IVR, select the Numeric Keypad and enter the Meeting ID and Password of the Zoom meeting.

 

Manually dial the SIP Address in the meeting invitation

1. Dial the Zoom IVR SIP address: meet@zmau.us
2. Use the keypad to enter Meeting ID and Password when prompted.

Refer to Join using SIP address (manual dial Zoom meeting or other SIP conference)

 

More Information

The meeting is asking for a host key

If you are not the host, please wait for the meeting host to start the meeting. If you are the host, you can start the meeting by entering your host key.

Refer to the Zoom website for information about host keys:

• Using your host key - Zoom Support

Note: For more video conference information, please refer to AV Help Guide - Video Conference